Purchasing Manager
Summary
| Title: | Purchasing Manager |
|---|---|
| ID: | 7556 |
| Location: | Dunwoody, GA |
| Department: | Finance |
| Job Type: | Exempt (salaried) |
| Salary Range: | $79,936 - $127,896 |
Description
The City of Dunwoody is currently accepting applications for a Purchasing Manager
JOB SUMMARY:
Under the direction of the Finance Director, and in coordination with the Risk Manager, the Purchasing Manager is responsible for organizing the purchasing functions of the City; managing daily activities in purchasing to include day-to-day and capital projects purchases; managing contracts including administering, negotiating, reviewing, renewing, filing, and evaluating for availability, price, term, and quality of products; coordinating bid process and ensuring compliance with procurement conflict of interest policies and regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Coordinates purchasing functions. Procures materials, supplies, capital equipment, and contract services according to established procedures.
• Prepares Invitations to Bid, Requests for Proposals, and other solicitation types in accordance with City policy and procedure and as required by City ordinance and state statutes.
• Coordinates the advertisement of statutorily required public notices of committee meetings and other public purchasing-related meetings.
• Coordinates formal pre-bid meetings, bid openings, site visits, and negotiation meetings.
• Facilitates evaluation committee meetings for all formal solicitations.
• Coordinates selection of vendors, recommendations of award, issuance of purchase orders, addenda, and vendor notifications.
• Negotiates, renegotiates and administers contracts with suppliers, vendors, and other representatives.
• Assists departments in drafting specifications and solicits bids on all purchases over determined limits.
• Makes recommendations regarding the selection of suppliers based on supplier performance, credit worthiness, overall responsiveness, and cost.
• Creates and maintains the City’s vendor database, including verification of State registrations, business licenses, and addresses. Determines the need to add vendors.
• Promotes good relations between departments and vendors. Ensures vendor performance in areas of customer service and support.
• Approves select vendor invoices and reconciles purchase orders. Prepares purchase orders and encumbrance reports and coordinates open balances with departments and City auditors.
• Maintains records of purchases and contracts so that analysis can be made to optimize opportunities for improved sources, distribution of business, process, and terms relative to the changing economic conditions.
• Properly disposes of surplus inventories, scrap material, and surplus or obsolete equipment via City auction/solicitation.
• Enforces City purchasing policies and procedures and ensures expenditures are within budgeted parameters.
• Follows and monitors purchasing laws and regulations.
• Develops and recommends new systems and procedures relating to Purchasing activities.
• Monitors inventory levels of basic office supplies housed for general use by all employees; forecasts future needs to avoid low inventory or overstocking; makes appropriate purchases.
• Will be required to perform other duties as requested, directed or assigned.
• Regular attendance and punctuality are essential requirements of the job.
MINIMUM QUALIFICATIONS:
Education and/or Experience
• Bachelor's degree in Business Administration, Accounting, Finance, Economics, or related field from an accredited college or university is required.
• Minimum of four (4) years professional full-time increasingly responsible experience in a purchasing-related field preferred. Experience with a public sector employer is highly desirable.
• An equivalent combination of education and experience may be acceptable.
• Professional certifications such as Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB), Certified Purchasing Manager (C.P.M.), or related certification are highly desirable.
Salary: $79,936 - $127,896
Benefits:
• 100% City-Paid Employee Medical Insurance
• 100% City-Paid Employee Dental Insurance
• 100% City-Paid Employee Life/AD&D Insurance
• 100% City-Paid Employee Short-Term and Long-Term Disability Insurance
• 100% City-Paid Wellness Program
• Vision Insurance
• Retirement Savings Plans
• Flexible Spending Accounts (FSA)
• Education Assistance
• Fitness Center Membership
• Vacation Leave, Holidays, and Sick Leave
Only candidates that meet all the minimum requirements above will be considered. The City of Dunwoody has been certified as a Drug-Free Workplace by the State Board of Workers’ Compensation. Applicants for safety-sensitive positions must undergo testing for the presence of illegal drugs as a condition of employment.
JOB SUMMARY:
Under the direction of the Finance Director, and in coordination with the Risk Manager, the Purchasing Manager is responsible for organizing the purchasing functions of the City; managing daily activities in purchasing to include day-to-day and capital projects purchases; managing contracts including administering, negotiating, reviewing, renewing, filing, and evaluating for availability, price, term, and quality of products; coordinating bid process and ensuring compliance with procurement conflict of interest policies and regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Coordinates purchasing functions. Procures materials, supplies, capital equipment, and contract services according to established procedures.
• Prepares Invitations to Bid, Requests for Proposals, and other solicitation types in accordance with City policy and procedure and as required by City ordinance and state statutes.
• Coordinates the advertisement of statutorily required public notices of committee meetings and other public purchasing-related meetings.
• Coordinates formal pre-bid meetings, bid openings, site visits, and negotiation meetings.
• Facilitates evaluation committee meetings for all formal solicitations.
• Coordinates selection of vendors, recommendations of award, issuance of purchase orders, addenda, and vendor notifications.
• Negotiates, renegotiates and administers contracts with suppliers, vendors, and other representatives.
• Assists departments in drafting specifications and solicits bids on all purchases over determined limits.
• Makes recommendations regarding the selection of suppliers based on supplier performance, credit worthiness, overall responsiveness, and cost.
• Creates and maintains the City’s vendor database, including verification of State registrations, business licenses, and addresses. Determines the need to add vendors.
• Promotes good relations between departments and vendors. Ensures vendor performance in areas of customer service and support.
• Approves select vendor invoices and reconciles purchase orders. Prepares purchase orders and encumbrance reports and coordinates open balances with departments and City auditors.
• Maintains records of purchases and contracts so that analysis can be made to optimize opportunities for improved sources, distribution of business, process, and terms relative to the changing economic conditions.
• Properly disposes of surplus inventories, scrap material, and surplus or obsolete equipment via City auction/solicitation.
• Enforces City purchasing policies and procedures and ensures expenditures are within budgeted parameters.
• Follows and monitors purchasing laws and regulations.
• Develops and recommends new systems and procedures relating to Purchasing activities.
• Monitors inventory levels of basic office supplies housed for general use by all employees; forecasts future needs to avoid low inventory or overstocking; makes appropriate purchases.
• Will be required to perform other duties as requested, directed or assigned.
• Regular attendance and punctuality are essential requirements of the job.
MINIMUM QUALIFICATIONS:
Education and/or Experience
• Bachelor's degree in Business Administration, Accounting, Finance, Economics, or related field from an accredited college or university is required.
• Minimum of four (4) years professional full-time increasingly responsible experience in a purchasing-related field preferred. Experience with a public sector employer is highly desirable.
• An equivalent combination of education and experience may be acceptable.
• Professional certifications such as Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB), Certified Purchasing Manager (C.P.M.), or related certification are highly desirable.
Salary: $79,936 - $127,896
Benefits:
• 100% City-Paid Employee Medical Insurance
• 100% City-Paid Employee Dental Insurance
• 100% City-Paid Employee Life/AD&D Insurance
• 100% City-Paid Employee Short-Term and Long-Term Disability Insurance
• 100% City-Paid Wellness Program
• Vision Insurance
• Retirement Savings Plans
• Flexible Spending Accounts (FSA)
• Education Assistance
• Fitness Center Membership
• Vacation Leave, Holidays, and Sick Leave
Only candidates that meet all the minimum requirements above will be considered. The City of Dunwoody has been certified as a Drug-Free Workplace by the State Board of Workers’ Compensation. Applicants for safety-sensitive positions must undergo testing for the presence of illegal drugs as a condition of employment.
