Executive Assistant to the City Manager
Summary
| Title: | Executive Assistant to the City Manager |
|---|---|
| ID: | 7554 |
| Location: | Dunwoody, GA |
| Department: | City Manager |
| Job Type: | Non-exempt (hourly) |
| Salary Range: | $67,285 - $107,657 |
Description
The City of Dunwoody is currently accepting applications for an Executive Assistant to the City Manager.
JOB SUMMARY:
Serves as Executive Assistant to the Mayor, City Council, and City Manager. Duties include high level administrative work supporting the same offices, responding to the public, scheduling meetings and preparing spaces, assisting with public meetings of the Mayor and Council, and creating reports and other documents. Duties are performed under the general supervision of the City Manager. Work requests from the Mayor, City Council, and departmental staff should be submitted to the City Manager and/or the Assistant City Manager for assignment and prioritization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Receives guests for meetings with the Mayor and/or City Manager, after initial reception by the City Hall front desk. Handles incoming calls for the Mayor and City Manager. May respond to constituent emails concerning City issues sent to the Mayor or City Manager.
• Schedules meetings for the Mayor, City Council, or City Manager including finding available times for all attendees and finding meeting space. Prepares the meeting space as needed.
• Coordinates general cleanliness of common office areas. Tracks inventory in supply closets and cabinets. Works with Purchasing to ensure that common office supplies are fully stocked and office equipment is maintained.
• Provides dedicated clerical and administrative support for the office of the Mayor and City Manager, as well as clerical and administrative support for other elected officials.
• Maintains and posts calendars and agendas for the City Manager, Mayor and City Council, as well as other City boards, commissions and teams.
• Coordinates the use by City departments and outside parties of City Hall facilities, such as a state or county agency using the Council Chambers at night. May require being on site during the event.
• Coordinates events pertaining to Council Meetings or Committees of the Council, such as pre-meeting receptions or dinners. May require staying on site during the event.
• Maintains, updates, and develops schedules; coordinates appointments, and performs general administrative duties.
• Coordinates travel arrangements as required under the City’s travel policy for the City Manager, Mayor, City Council, and other staff as necessary.
• Provides dedicated administrative support and services to the City Manager’s departmental staff to provide relief from the management of administrative details.
• Screens visitors and callers to minimize unproductive and/or unnecessary interruptions. Resolves general questions from the public and provides information regarding services provided by the City.
• Composes correspondence and responds to general inquiries on behalf of the City Manager.
• Types, proofreads, edits and formats meeting transcriptions and other formal correspondence.
• Attends City Council meetings, hearings and other meetings, as directed by the City Manager or designee.
• Responds to all inquiries as directed by the City Manager or designee.
• Manages event planning of various internal events, such as the holiday luncheon and teambuilding activities, and assists with wellness events as needed.
• Performs basic financial tasks for the cost center of the City Manager.
• Will backfill the Administrative Assistant I position during breaks and lunch hours.
• Will coordinate leave schedules with the Administrative Assistant I position so that when the Administrative Assistant I is absent, the Executive Assistant to the City Manager will station the front desk, as needed. It is understood that at some times both positions will be absent on the same day and, in that case, temporary help or other help will be brought in.
• Will be required to perform other duties as requested, directed or assigned.
• Regular attendance and punctuality are essential requirements of the job.
MINIMUM QUALIFICATIONS:
Education and/or Experience
• Associate’s degree in business, public administration, or related field from an accredited college or university
• Five years of progressively responsible experience in a professional setting
• An equivalent combination of education and experience may be acceptable
Salary: $67,285 - $107,657
Benefits:
• 100% City-Paid Employee Medical Insurance
• 100% City-Paid Employee Dental Insurance
• 100% City-Paid Employee Life/AD&D Insurance
• 100% City-Paid Employee Short-Term and Long-Term Disability Insurance
• 100% City-Paid Wellness Program
• Vision Insurance
• Retirement Savings Plans
• Flexible Spending Accounts (FSA)
• Education Assistance
• Fitness Center Membership
• Vacation Leave, Holidays, and Sick Leave
Only candidates that meet all the minimum requirements above will be considered. The City of Dunwoody has been certified as a Drug-Free Workplace by the State Board of Workers’ Compensation. Applicants for safety-sensitive positions must undergo testing for the presence of illegal drugs as a condition of employment.
JOB SUMMARY:
Serves as Executive Assistant to the Mayor, City Council, and City Manager. Duties include high level administrative work supporting the same offices, responding to the public, scheduling meetings and preparing spaces, assisting with public meetings of the Mayor and Council, and creating reports and other documents. Duties are performed under the general supervision of the City Manager. Work requests from the Mayor, City Council, and departmental staff should be submitted to the City Manager and/or the Assistant City Manager for assignment and prioritization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Receives guests for meetings with the Mayor and/or City Manager, after initial reception by the City Hall front desk. Handles incoming calls for the Mayor and City Manager. May respond to constituent emails concerning City issues sent to the Mayor or City Manager.
• Schedules meetings for the Mayor, City Council, or City Manager including finding available times for all attendees and finding meeting space. Prepares the meeting space as needed.
• Coordinates general cleanliness of common office areas. Tracks inventory in supply closets and cabinets. Works with Purchasing to ensure that common office supplies are fully stocked and office equipment is maintained.
• Provides dedicated clerical and administrative support for the office of the Mayor and City Manager, as well as clerical and administrative support for other elected officials.
• Maintains and posts calendars and agendas for the City Manager, Mayor and City Council, as well as other City boards, commissions and teams.
• Coordinates the use by City departments and outside parties of City Hall facilities, such as a state or county agency using the Council Chambers at night. May require being on site during the event.
• Coordinates events pertaining to Council Meetings or Committees of the Council, such as pre-meeting receptions or dinners. May require staying on site during the event.
• Maintains, updates, and develops schedules; coordinates appointments, and performs general administrative duties.
• Coordinates travel arrangements as required under the City’s travel policy for the City Manager, Mayor, City Council, and other staff as necessary.
• Provides dedicated administrative support and services to the City Manager’s departmental staff to provide relief from the management of administrative details.
• Screens visitors and callers to minimize unproductive and/or unnecessary interruptions. Resolves general questions from the public and provides information regarding services provided by the City.
• Composes correspondence and responds to general inquiries on behalf of the City Manager.
• Types, proofreads, edits and formats meeting transcriptions and other formal correspondence.
• Attends City Council meetings, hearings and other meetings, as directed by the City Manager or designee.
• Responds to all inquiries as directed by the City Manager or designee.
• Manages event planning of various internal events, such as the holiday luncheon and teambuilding activities, and assists with wellness events as needed.
• Performs basic financial tasks for the cost center of the City Manager.
• Will backfill the Administrative Assistant I position during breaks and lunch hours.
• Will coordinate leave schedules with the Administrative Assistant I position so that when the Administrative Assistant I is absent, the Executive Assistant to the City Manager will station the front desk, as needed. It is understood that at some times both positions will be absent on the same day and, in that case, temporary help or other help will be brought in.
• Will be required to perform other duties as requested, directed or assigned.
• Regular attendance and punctuality are essential requirements of the job.
MINIMUM QUALIFICATIONS:
Education and/or Experience
• Associate’s degree in business, public administration, or related field from an accredited college or university
• Five years of progressively responsible experience in a professional setting
• An equivalent combination of education and experience may be acceptable
Salary: $67,285 - $107,657
Benefits:
• 100% City-Paid Employee Medical Insurance
• 100% City-Paid Employee Dental Insurance
• 100% City-Paid Employee Life/AD&D Insurance
• 100% City-Paid Employee Short-Term and Long-Term Disability Insurance
• 100% City-Paid Wellness Program
• Vision Insurance
• Retirement Savings Plans
• Flexible Spending Accounts (FSA)
• Education Assistance
• Fitness Center Membership
• Vacation Leave, Holidays, and Sick Leave
Only candidates that meet all the minimum requirements above will be considered. The City of Dunwoody has been certified as a Drug-Free Workplace by the State Board of Workers’ Compensation. Applicants for safety-sensitive positions must undergo testing for the presence of illegal drugs as a condition of employment.
